Catalyst is the holding of two successful e-commerce: Jamtangan.com and Voila.id. Our mission is to understand our customers’ needs and continuously innovate on their behalf to construct the best e-commerce website and application in Indonesia. Furthermore, we are building best-in-class ERP and automation system in Indonesia to help our businesses grow and reach new heights in productivity, utilizing our vast experience in technology and business excellence. We believe in Catalyst’s greatest asset: Our fundamentally strong and loyal team. We work to win.
As an Assistant to COO you will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO’s schedule, coordinate with internal and external stakeholders, provide support and work on operations related projects.
Job Description
Assist COO in daily working.
Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed.
Follow and analyze all the business processes of the company.
Manage administrative schedule, making appointments, task-reminder, prepare supporting documents, data management and filing, provide general assistance, and support any task that COO needs.
Assists in creating high-level presentations and being able to do the presentation.
Liaising with clients, suppliers, and other staff (follow up deadline schedule cross-division, follow up pending list request with clients/vendors/partners).
Screening phone calls, chats, emails, enquiries and requests, and handling in an appropriate & professional way.
Prepare documents including correspondence, reports, drafts, memos and emails.
Maintains files and equipment in an orderly and professional manner.
Provide general administrative and clerical support and copying to management.
Facilitate various internal meetings by scheduling, creating meeting agendas, note taking, providing timely meeting minutes, and appropriately following up on deliverables.
Facilitate special projects as assigned
Requirements:
Minimum 2 years experiences as Personal Assistant to Executive Level, or relevant experience (preferably in e-commerce industry)
Male / Female, domicile in Jakarta
Smart & fast learner
Good understanding of e-commerce operations, practices and procedures.
Strong communication and human-relation skills.
Fluent in English both oral & written.
Attention to detail & thoroughness.
Agile, multitasking, well organized, and trusted.
Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment.