Assistant to COO

Jakarta, DKI Jakarta
Work Type: Contract
Join our dynamic team as an Assistant to Chief Operating Officer! You will provide executive-level support to the COO, assist in day-to-day operations, maintain schedule, coordinate with internal and external stakeholders, provide support and work on operations related projects.

Job Description

  • Assist COO in daily working.

  • Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed. 

  • Follow and analyze all the business processes of the company.

  • Manage administrative schedule, making appointments, task-reminder, prepare supporting documents, data management and filing, provide general assistance, and support any task that COO needs.

  • Assists in creating high-level presentations and being able to do the presentation.

  • Liaising with clients, suppliers, and other staff (follow up deadline schedule cross-division, follow up pending list request with clients/vendors/partners).

  • Screening phone calls, chats, emails, enquiries and requests, and handling in an appropriate & professional way.

  • Prepare documents including correspondence, reports, drafts, memos and emails.

  • Maintains files and equipment in an orderly and professional manner.

  • Provide general administrative and clerical support and copying to management.

  • Facilitate various internal meetings by scheduling, creating meeting agendas, note taking, providing timely meeting minutes, and appropriately following up on deliverables.

  • Facilitate special projects as assigned


  • Minimum 2 years experiences as Personal Assistant to Executive Level, or relevant experience (preferably in e-commerce industry)

  • Male / Female, domicile in Jakarta

  • Smart & fast learner

  • Good understanding of e-commerce operations, practices and procedures.

  • Strong communication and human-relation skills.

  • Fluent in English both oral & written.

  • Attention to detail & thoroughness.

  • Agile, multitasking, well organized, and trusted.

  • Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment.

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